Administrative assistants are found in all types of industries. This is usually an entry-level position with wide-ranging support duties. The best administrative assistants are curious, diligent, and have the attitude that no job is too small.
Administrative assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. Some tasks, such as data entry, report preparation, and calendar management require proficiency with workplace software such as Microsoft Office.
Use these interviews as an opportunity to evaluate these skills. Some employers may even include a short skills test in the interview process. If there is a specific skill that you need, such as travel coordination, be sure to add questions about that to this list.
The following open-ended and situational interview questions will encourage your candidates to speak at length about their relevant experiences. They will also help you get a sense of their interpersonal skills, such as how well they “manage up”, how well they can work on a team, and what motivates them as employees. The best candidates will be able to articulate what interests them about your company and will contribute several prepared and spontaneous questions of their own to the conversation.