Airports Logistics and Planning Coordinator

Job Description

Airports Logistics and Planning Coordinator: Want to be part of a team that’s changing the way Canada travels?

Airports Logistics and Planning Coordinator

Airports Logistics and Planning Coordinator

As Canada’s largest independent ultra-low-cost airline, that’s exactly what we’re doing at Flair Airlines. By consistently offering airfares that are a fraction of the ticket prices of “those other airlines”, we are making air travel an affordable option for millions of couch-bound Canadians.

Yes, we’re an airline, but we truly believe that our product is our people. Low fares are important, but it takes great people delivering consistently outstanding customer-focused service to build brand loyalty.

Reporting to the Director, Airport Operations, the Airports Logistics and Planning Coordinator will be responsible for various duties within the Airports department including document control, training records retention, and facilitating the administrative processes for new airport and vendor startup. Additionally, the candidate will be responsible for providing a high level of administrative support to the Airports Operation and Training teams including the Vice President of Airport Operations.

The Airports Logistics and Planning Coordinator Coordinator will be based out of Edmonton, Alberta (YEG), and work in a fast-paced, ever-changing environment. This role will sometimes require working with tight deadlines and critical tasks.

Read Also:

Flight Operations Administrative Coordinator

Primary Job Functions:

The duties of the Airports Logistics and Planning Coordinator include:

  • Reconciliation of department invoices for accuracy.
  • Responsible for upkeep and distribution of department and airports contact and email distribution lists.
  • Coordination and tracking of all travel for members of the Airports Department.
  • Work with airports training and standards department to coordinate and process registrations for training classes and request and or book all travel and facilities for training classes.
  • Logistics management and distribution execution of new airport supplies, stock ordering, and shipping to meet new airport start-up timelines.
  • Procurement of department supply and service providers, by identifying the requirement and sourcing the most suitable supplier to meet the specific needs while maintaining department budgets.
  • Project manage all ground handling RFP processes, bid compilation and comparison, working with management to facilitate the selection process.
  • Manage and coordinate cross-departmental review and approval of service provider and airport operating agreements.
  • Liaise with all specific airport authorities to coordinate their communications and start-up processes through one single company source. Responsible to identify company stakeholders and coordinating outstanding items.
  • Facilitate all internal new airports vendor approval processes to ensure suitability to provide superior service and identify gaps within processes in training and then coordination of stakeholders to ensure all gaps are mitigated.

Qualifications and Education Requirements:

  • Post-Secondary Education – at least two (2) years is preferred;
  • At least two (2) years of previous related experience in an airline environment, or in a complex administrative support role is strongly preferred;
  • Working knowledge of Canadian Aviation Regulations as it applies to Airline Operations;
  • Demonstrated proficiency at an intermediate level in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Good knowledge of Microsoft Office 365 applications, Apple iPad and iOS systems;
  • Demonstrated ability to take initiative on complex tasks.
  • Proven project management skills and abilities ability to read and interpret various acts, regulations and legal documents are considered an asset.
  • Proficiency in technical and business writing is considered an asset;
  • Ability to obtain and retain an Airport Restricted Area Identity Card per the Airport Restricted Area Access Clearance Program regulated by Transport Canada.

Required Competencies:

  • Strong attention to detail
  • Advanced computer skills
  • Excellent customer service skills
  • Extremely organized
  • Ability to maintain confidentiality
  • Excellent written and verbal communication skills
  • Ability to accomplish multiple tasks, organize priorities with demanding deadlines while providing support to staff;
  • Ability to work independently

Flair Airlines offers a competitive compensation package including medical and dental benefits, short and long-term disability, life insurance, dependent life insurance, employee & family assistance program, a defined contribution pension plan (matched contributions), and a staff travel program.

How to Apply:

. Applications should demonstrate how your skills meet or surpass, the requirements of the position of Airports Logistics and Planning Coordinator. Further information about the Company can be found at

At Flair Airlines, we work together to promote an inclusive environment that attracts talented individuals and signals our commitment to celebrate and promote diversity. We are devoted to creating equitable, inclusive, and diverse workspaces and we encourage qualified candidates from all backgrounds to apply for this role.

We wish to thank everyone who applies, however, due to the number of applications received only those shortlisted will be contacted. We cannot accommodate phone inquiries.

We look forward to meeting you at Flair Airlines!